Administrative Assistant Position

Administrative Assistant - Full Time

Overview of Position

To assist staff in the administration of all aspects of the following ministries: Worship, Communications and Community Connections.  It will also include developing a team of administrative volunteers to assist in this support.

Departments  

Worship, Communications and Community Connections

Responsibilities

  • Manage staff appointment schedule
  • Process calls into the department in absence of staff
  • Complete all budgeted reimbursement forms complete with attached documentation for department and submit to appropriate staff member for authorization
  • Coordinate all conference details for leaders and department heads
  • Maintain departmental information in database; coordinate efforts with Front Desk Admin support
  • Create spreadsheets for departmental tracking and reporting detail
  • Inventory and purchase supplies/curriculum as necessary for staff, ministry leaders and program participants
  • Coordinate and help plan administrative details for ministry events, both large and small scale (i.e. retreats, short-term mission trips)
  • Organize and manage registration of classes and ministry events
  • Schedule room reservations for all classes, ministry programs and events
  • Set up room for all classes, programs and ministry events
  • Organize table decorations for Sunday morning sign ups
  • Coordinate communication of administrative details with other leadership groups as it pertains to programs and ministry events
  • Administer communication plans for ministry events
  • Administer communication, worship, and strategic calendars
  • Coordinate the logistics for all print materials and mailings
  • Update information on current or new promotional communication pieces
  • Coordination of creative element details: video production and communication pieces
  • Prepare Power Point presentations for classes and ministry gatherings
  • Develop content for Sunday morning ministry promotion slides
  • Download and duplicate CD recordings
  • Recruit, train, coach and maintain contact with an administrative team of volunteers to aid your department administrative projects/special events/ workshops/ or weekly administrative functions (non-sensitive information only)
  • Share phone responsibilities with other administrative support staff as necessary
  • Attend department planning meetings

Administrative Assistant (Full - Time)

Reporting Structure

Reports directly to Directors of department(s)

Direct reports to this position:  Administrative volunteers

Requirements

  • Strong interpersonal skills
  • Maturity in handling sensitive confidential information
  • Spiritual gift of Administration
  • Strong organizational and editing skills
  • Proficient in Microsoft Office Suite software
  • Proficient in Database Management software
  • Proven ability to recruit, lead, and coordinate teams of volunteers of all ages and various roles
  • Exhibits a growing and life changing relationship with Christ
  • Be a Member of GTCC; if not currently a Member, commit to attending the next Membership class
  • Exercise the spiritual disciplines to ensure a life of integrity and commitment to God
  • Participate in a community group that includes Bible study and accountability
  • Participate in Leadership Development regularly

      Application